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Community Jobs » Administrative Coordinator (Short-term Contract)

Administrative Coordinator (Short-term Contract)

Position Overview

We are seeking an Administrative Coordinator to join our team on a short-term contract basis from May to October. The ideal candidate will have experience in administrative support, secretariat functions, and project coordination. Proficiency in digital tools such as Google Calendars, Google Drive, Microsoft 365, and Zoom is required. 

Working closely with the Executive Advisor & Strategist, this role will require a strong understanding of Pride at Work Canada’s mandate, mission, values, and role within the community. 

If you have excellent organizational skills, strong attention to detail, and the ability to work with confidential information, we want to hear from you!

Responsibilities

  • Manage calendars and schedule meetings efficiently for the Executive Director’s calendar.
  • Attend meetings, record minutes, and follow up on action items.
  • Coordinate event logistics, including venue liaison for AV, catering, and other requirements.
  • Organize travel arrangements for the Executive Director.
  • Provide administrative support for projects and initiatives.
  • Utilize digital platforms for communication and collaboration.
  • Maintain confidentiality and professionalism in all interactions.

Qualifications

  • A college diploma or bachelor’s degree in business administration, communications, or a related field is preferred.
  • Experience in administrative support, secretariat functions, or project coordination.
  • Basic understanding of Not-For-Profit board governance, including its structures and roles. 
  • Proficiency in Google Calendars, Google Drive, Microsoft 365, and Zoom.
  • Strong organizational and communication skills.
  • Diplomatic, personable, and friendly. 
  • Patience and the ability to prioritize.
  • Ability to work independently and collaboratively.
  • Discretion in handling confidential information.

Desirable Assets

  • Experience providing support in a boutique/ luxury setting.
  • Experience working with leadership and stakeholders.
  • Experience working in the nonprofit and/or charitable sector.
  • Experience working with 2SLGBTQIA+ communities, especially Two-Spirit, queer, and trans BIPOC communities.
  • Experience with anti-racism, decolonization, intersectionality, and/or accessibility.
  • A strong understanding of inclusion, diversity, equity and accessibility.

What We Offer

We are a virtual workplace first (anywhere in Canada), and staff in Toronto have the opportunity to work from home if they wish.

To support pay equity, Pride at Work Canada/Fierté au travail Canada maintains established salary bands. The starting salary for this full-time contract position is $52,100.00 per year. 

Associated benefits are:

  • 4% vacation pay
  • Five (5) paid flex days for appointments, errands, or any other commitments
  • Three (3) paid Holidays in addition to Statutory Entitlements:
  • National Day for Truth and Reconciliation
  • Toronto Pride (the Friday before)
  • Toronto Pride Parade (the Monday after)
  • Health benefits coverage

About Us

Founded in 2008, Pride at Work Canada is the leading Canadian not-for-profit organization promoting workplace cultures that are inclusive of all employees and job seekers; especially 2SLGBTQIA+ communities. We work with a member network of Canadian employers and community partners that share our vision of a Canada where everyone can achieve their full potential at work, regardless of gender expression, gender identity and sexual orientation. For more information, please visit prideatwork.ca

Land Acknowledgement

Pride at Work Canada/Fierté au travail Canada works on the unceded and treatied traditional territories of the First Nations, Métis, and Inuit, which includes Two-Spirit and LGBTQIA+ Indigenous communities. Pride at Work Canada/Fierté au travail Canada’s main office is based in Tkarón:to/Toronto, which is covered by Treaty 13 signed with the Mississaugas of the Credit, and the Williams Treaties signed with multiple Mississaugas and Chippewa bands. These lands and waters are the traditional homes and territories of and cared for by the Anishinaabeg, Wendat, Chippewa, Haudenosaunee, and the Mississaugas of the Credit First Nation. Today, Toronto is home to Indigenous, Afro-Indigenous and Urban Indigenous people from across Turtle Island.

Applications

Application Process

The application deadline for this position is Monday, March 25, 2024, at 11:59 pm EST.

Please submit a cover letter and resume. We thank all applicants for their interest. Only those candidates selected for an interview will be contacted.

Candidates who identify as 2SLGBTQIA+ or are otherwise marginalized on the grounds of gender expression, gender identity and/or sexual orientation are strongly encouraged to apply. Lived experience as a member of any equity-deserving community is considered a strong asset.

Accessibility & Accommodations

Pride at Work Canada/Fierté au travail Canada welcomes and encourages applications from disabled people, and people with disabilities. We believe strongly in accessibility in all the work we do, as such previous to the interview, we will provide the interview questions and ask for other ways we can make the interview process more accessible. We encourage requests to make the hiring process as accessible as possible, some examples may be:

  • Captions during the interview.
  • Having a support person or support animal.
  • Sending follow-up responses in case there is anything you missed during your interview.

Accommodations are available on request for candidates participating in all aspects of the selection process. Please advise at any point, and we will work with you to meet your needs.