About TAF

TAF is a regional climate agency that invests in low-carbon solutions for the Greater Toronto and Hamilton Area and helps scale them up for broad implementation. We are experienced leaders and collaborate with stakeholders in the private, public and non-profit sectors who have ideas and opportunities for reducing carbon emissions. We advance the most promising concepts by investing, providing grants, influencing policies and running programs. We’re particularly interested in ideas that offer benefits beyond carbon reduction such as improving people’s health, creating new green jobs, boosting urban resiliency, and contributing to a fair society. TAF is a proud member of the Low Carbon Cities Canada (LC3) network.

Talk to our staff and they will tell you that working at TAF comes with amazing advantages. We’re on the leading edge of urban climate change solutions and our work makes a tangible difference. We build meaningful relationships with all kinds of stakeholders – from thought leaders advancing concepts to the people who implement change on the ground. Join our dedicated and collaborative team to contribute to the value and impact of our work.

About you and the role:

TAF’s Retrofit Accelerator puts ideas into action. We provide expert services to deliver deep energy retrofits in the multi-family building sector in the GTHA. We collaborate with building owners, utilities, governments, residents and other stakeholders to maximize the health, social, environmental, and economic outcomes of retrofits.

As Coordinator, you’ll provide TAF’s Retrofit Accelerator projects and initiatives with direct implementation support. Reporting to the Project Manager, Retrofit Accelerator, you’ll be involved with all phases of the project life cycle, overseeing workflows and keeping the team on track to help ensure success and continuous improvement.

What you’ll do:

Project Coordination

• Handle daily project administration, including documenting and tracking tasks, resources, and deliverables using project management software.
• Monitor project progress and prepare written and verbal status updates as needed for internal and external stakeholders.
• Work with the Project Manager to develop key documents like budgets, project schedules, scope of works, and project plans.
• Coordinate payment of invoices with TAF’s finance team, track project expenses against planned budgets, and keep the team informed of progress and deviations.
• Provide project coordination support for research and associated reports and case studies, working in collaboration with other teams across TAF.

Process Improvement

• Work with the Project Manager to develop best practices and standards for project management.
• Facilitate the development of new project management tools and documentation processes to ensure project success and consistency.

Administrative and Meeting Support

• Schedule and coordinate virtual, in person, and hybrid meetings, coordinating calendars, booking meeting spaces, and preparing and distributing agendas.
• Attend meetings with TAF staff and external stakeholders, take meeting minutes and track action items.
• Support management of data relevant to retrofit-related projects, ensuring that documents are filed following protocols for easy retrieval by other team members.

Wider TAF Contribution

• Facilitate knowledge transfer by sharing learnings with internal team to maximize outcomes.
• Represent TAF publicly in a manner consistent with TAF’s professional standards.
• Participate actively as a TAF team member at staff meetings, retreats and through ad-hoc staff working groups.

The qualifications and skills we’re looking for:

• At least one year of experience in an administrative or project coordination role.
• Post-secondary degree or diploma in a relevant field (e.g., project management, business administration) or equivalent work experience.
• Knowledge and/or demonstrated interest in understanding climate change and the energy and buildings sector.
• Demonstrated ability to express ideas clearly and effectively in speech or writing to a variety of audiences.
• Exceptional time management capabilities, with the ability to coordinate multiple initiatives in parallel and organize priorities based on deadlines.
• Great problem-solving skills, with the ability to quickly come up with solutions and strategies.
• Proficient in a wide range of computer skills including Microsoft Office applications, video conferencing platforms, and databases. Familiarity with Salesforce and/or Teamwork an asset.

Perks

In addition to your salary, you’ll benefit from:

• Paid time off:
• 15 vacation days per year to start.
• A generous and compassionate personal leave policy.
• TAF-wide office closures on 13 City designated and statutory holidays, as well as the three business days between Boxing Day and New Years’ Day.
• Comprehensive extended health, vision, dental, life insurance and long term disability benefits package after successful completion of your probationary period.
• Contribution to your retirement savings plan after one full year of employment.
• Supplies for your virtual office setup, including hardware and a stipend for internet and other expenses.
• Access to financial support and time off to pursue relevant professional development.

The Intangible Stuff:

• In consultation with your supervisor, flexible work hours and remote work options.
• Work that directly helps to reduce carbon emissions and improve people’s health, create new green jobs, boost urban resiliency, and contribute to a more fair and just GTHA.
• Staff socials and lunches, picnics, and many other activities.
• Team-wide trainings and learning.
• Input to and participation in TAF’s strategic planning.
• A work environment that’s seeking to be open and inclusive, supported by a staff-led Equity, Diversity and Inclusion (EDI) Working Group