Community Jobs » Executive Assistant

Executive Assistant

Job Title: Executive
Assistant

Organization: Action Against Hunger / Action contre la Faim – Canada

Report To: Chief
Executive Officer

Location: Toronto, ON

Job Type: Full-Time

Work Hours: 37.5 hours
per week

Salary: 40K – 50K per
annum

ABOUT US

Founded in 1979, Action Against Hunger is a global humanitarian
organization that takes decisive action against the causes and effects of
hunger. Our mission is to save the lives of severely malnourished children
while helping communities become self-sufficient. Recognized as a world leader
in the fight against malnutrition, Action Against Hunger has pursued its vision
of a world without hunger for almost four decades, combating hunger in
emergency situations of conflict, natural disaster, and chronic food
insecurity. With more than 8,000 staff in nearly 50 countries, our programs in
nutrition, food security, livelihoods, water, sanitation, and hygiene, reach
more than 20 million people each year.

ABOUT THE ROLE

The Executive Assistant
will be responsible for performing a wide variety of administrative duties and
providing executive support to the Chief Executive Officer (CEO). The role will
also entail the organization and coordination of meetings with the Board of
Directors, Senior Management Team and other workgroups.

JOB RESPONSIBILITIES

§ Provide executive support to the CEO by managing the flow of
internal/external information and act on administrative tasks as assigned.

§ Manage the CEO’s daily calendar by organizing and coordinating
meetings with the Board of Directors, Senior Management Team, and other work
units.

§ Make travel arrangements and reservations, draft agendas,
send notifications as well as record, store, and distribute meeting minutes.

§ Answer telephone and electronic enquiries and relay telephone
calls and messages to the CEO or other recipients of the information.

§ Prepare, edit, and proofread correspondence, presentations,
reports, and other related materials.

§ Conduct research, compile data, statistics and other
information on various topics as requested by the CEO.

§ Order office supplies and maintain inventory.

QUALIFICATIONS AND EXPERIENCE

§ Post-secondary certificate or diploma in business
administration or a related area.

§ A minimum of three years of administrative assistant
experience supporting executive roles.

§ Experience working in the not-for-profit sector and with a board
of directors would be considered a strong asset.

KNOWLEDGE, SKILLS,
ABILITIES AND OTHER ATTRIBUTES

§ Strong knowledge and understanding of administrative and
office procedures with excellent attention to detail.

§ Excellent computer skills including proficiency in MS Office
365 Suite and other communication solutions such as Skype, Zoom, etc.

§ Excellent verbal and written communication skills with a high
sense of tact, professionalism, and confidentiality.

§ Excellent time management and organizational skills to work
with tight deadlines and effectively adapt to changing priorities.

§ Knowledge of Project Management platforms would be considered
an asset.

Action
Against Hunger Canada is committed to the creation of a diverse and inclusive
workplace. We actively welcome applications from Indigenous persons, persons
with disabilities, visible minorities, women, persons of all sexual
orientations and genders. If you are invited to continue the selection process,
please notify our human resources representative of any accommodation or
special measures that you may require.

Action
Against Hunger Canada is committed to promoting the well-being of people around
the world and focuses its efforts on saving lives through the elimination of
hunger. To that end, we uphold the principles of independence, neutrality,
non-discrimination, unrestricted access to assistance, professionalism, and
transparency in all our operations. We have ZERO TOLERANCE towards any behavior
violating our Code of Conduct, including workplace violence, harassment and
sexual harassment, any form of exploitation and abuse, corruption, fraud, and
any behavior lacking integrity.

Action
Against Hunger Canada is committed to safeguarding children and adults in the communities
where we work. Our safeguarding commitment is to ensure that children and
adults are protected from both deliberate and unintentional harm or abuse
caused by Action Against Hunger staff, including the Prevention from Sexual
Exploitation and Abuse (PSEA).

In an
effort to safeguard children and adults in communities we work, our offers of
employment are conditional on successfully clearing background checks that
may include, but are not limited to, criminal records, vulnerable sector
screening, and employment references.

If you
are interested in this position, please apply online by Friday, October 29,
2021, using the following link: https://apply.workable.com/acfcanada/j/97C7FEF9B9/

To learn
more about Action Against Hunger, visit our website at
www.actionagainsthunger.ca